Privacy Policy – Spartan IP Guardians

SPARTAN IP Guardians LLC

Effective Date: October 1, 2025
Last Updated: October 1, 2025

1. Introduction

SPARTAN IP Guardians LLC (“Company,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our brand protection services and visit our website https://spartan-ipr.com.

2. Information We Collect

2.1 Information You Provide

Account Information: Company name, contact person, email, phone, address
Brand Information: Trademarks, logos, product details, authentication guidelines
Payment Information: Billing address, payment method (processed by secure third parties)
Communications: Emails, support tickets, feedback

2.2 Automatically Collected Information

Usage Data: Service usage patterns, feature utilization
Device Information: IP address, browser type, operating system
Cookies: Session cookies, preference cookies, analytics cookies
Log Data: Access times, pages viewed, actions taken

2.3 Information from Third Parties

Marketplace Data: Counterfeit listings from monitored platforms
Public Records: Trademark registrations, business registrations
Threat Intelligence: Industry-shared counterfeit information

3. How We Use Your Information

3.1 Primary Purposes

Provide brand protection services
Monitor and detect counterfeit products
Submit takedown notices on your behalf
Generate reports and analytics
Process payments and billing

3.2 Additional Uses

Improve our services and develop new features
Communicate service updates and alerts
Provide customer support
Ensure security and prevent fraud
Comply with legal obligations

4. Legal Basis for Processing (GDPR)

We process personal data based on:

Contract: Necessary to provide our services
Legitimate Interests: Improving services, security, fraud prevention
Legal Obligation: Compliance with laws and regulations
Consent: Where specifically obtained (e.g., marketing communications)

5. How We Share Information

5.1 Service Providers

We share data with:

Cloud hosting providers (AWS)
Payment processors (Stripe, PayPal)
Analytics providers (Google Analytics)
Communication tools (email service providers)

5.2 Legal Requirements

We may disclose information to:

Comply with legal obligations
Respond to lawful requests from authorities
Protect our rights and property
Prevent fraud or security issues

5.3 Business Transfers

In case of merger, acquisition, or sale, information may be transferred to successors.

5.4 With Your Consent

Case studies (anonymized or with permission)
Partner referrals
Industry reports (aggregated data)

5.5 We Never

Sell your personal information
Use your data for unrelated purposes

6. Data Security

6.1 Security Measures

256-bit SSL encryption for data in transit
AES encryption for data at rest
Multi-factor authentication
Regular security audits and penetration testing
Employee confidentiality agreements
Limited access on need-to-know basis

6.2 Incident Response

In case of data breach:

Notifcation within 72 hours (where required)
Assessment of impact and remediation
Cooperation with authorities
Implementation of preventive measures

7. Data Retention

7.1 Retention Periods

Active Accounts: Duration of service agreement
Closed Accounts: 90 days for data retrieval
Legal Records: 7 years for tax and legal compliance
Analytics Data: 24 months in aggregated form
Communications: 3 years for service history

7.2 Deletion

Upon request or retention period expiration, we securely delete or anonymize data.

8. Your Rights and Choices

8.1 Access Rights

You have the right to:

Access your personal information
Receive a copy in portable format
Know how we use your data

8.2 Control Rights

You may:

Correct inaccurate information
Request deletion (subject to legal requirements)
Object to certain processing
Restrict processing in certain circumstances
Withdraw consent (where applicable)

8.3 How to Exercise Rights

9. Cookie Policy

9.1 Types of Cookies

Essential: Required for site functionality
Analytics: Help us understand usage patterns
Preferences: Remember your settings

9.2 Managing Cookies

Browser settings to block/delete cookies
Google Analytics Opt-out Browser Add-on
Note: Disabling cookies may affect functionality

10. International Data Transfers

10.1 Transfer Mechanisms

Data primarily stored in the United States
For EU/UK data: Standard Contractual Clauses
Appropriate safeguards for all international transfers

10.2 Your Consent

By using our services, you consent to data transfer to the US and other countries as necessary.

11. California Privacy Rights (CCPA)

11.1 Additional Rights for California Residents

Right to know categories and specific pieces of personal information
Right to know purposes of collection and sharing
Right to deletion
Right to opt-out of sale (we do not sell personal information)
Right to non-discrimination

11.2 California Categories of Information

Identifiers (name, email, IP address)
Commercial information (services purchased)
Internet activity (usage data)
Professional information (company details)

12. European Privacy Rights (GDPR)

12.1 Additional Rights for EU/UK Residents

Right to lodge complaint with supervisory authority
Right to data portability
Right to object to automated decision-making
Enhanced consent requirements

12.2 Data Protection Officer

Contact: [email protected]

13. Children’s Privacy

Our services are not directed to individuals under 18. We do not knowingly collect information from children.

14. Third-Party Links

Our services may contain links to third-party websites. We are not responsible for their privacy practices.

15. Marketing Communications

15.1 Opt-In/Opt-Out

Service communications: Essential, cannot opt-out while client
Marketing emails: Opt-in required, can unsubscribe anytime
Partner offers: Explicit consent required

15.2 Unsubscribe

Click unsubscribe link in emails or email: [email protected]

16. Do Not Track Signals

We do not currently respond to Do Not Track browser signals.

17. Updates to Privacy Policy

17.1 Notification

Material changes: 30 days advance notice via email
Minor changes: Posted on website
Continued use after changes constitutes acceptance

17.2 Version History

Available at: https://spartan-ipr.com/privacy-history

18. Data Processing Agreements

Enterprise clients may request a Data Processing Agreement (DPA) for GDPR compliance.

19. Privacy Shield

While Privacy Shield has been invalidated, we maintain equivalent privacy protections for international data transfers.

20. Contact Information

20.1 Privacy Inquiries

Email: [email protected]
Mail: SPARTAN IP Guardians LLC
8 The Green STE B
Dover, DE 19901
United States

20.2 Response Time

We aim to respond to all privacy inquiries within 30 days, or 72 hours for urgent matters.

21. Supervisory Authorities

21.1 EU Residents

You may lodge complaints with your local Data Protection Authority.

21.2 California Residents

California Attorney General
Website: oag.ca.gov

Your Privacy Matters

At SPARTAN IP Guardians, we believe that protecting your brand starts with protecting your data. This Privacy Policy reflects our commitment to transparency and your privacy rights.

For questions or concerns about this Privacy Policy or our data practices, please contact us at [email protected].

This document is provided in English. In case of translations, the English version prevails.